The organization should maintain a documented procedure for seeking approval from the Danish Energy Agency when establishing coordinated emergency preparedness with other organizations is considered beneficial.

Each application must, at a minimum, include:

• Justification: An explanation of the need for coordination and the mutual benefits for the participating companies and the sector.
• Context: A description of the geographical factors (such as proximity or shared assets) and organizational conditions, including relevant differences between the companies.
• Impact analysis: An assessment of the advantages, disadvantages, and the practical and technical consequences of a coordinated preparedness model.
• Operational plan: Details on the roles, responsibilities, competences, communication methods, and information-sharing protocols for joint emergency preparedness.

The completed application is submitted in writing to the Danish Energy Agency for review and approval before coordinated emergency preparedness begins.

Organisaation olisi määriteltävä prosessi kaikkea virallista kirjallista viestintää varten Tanskan energiaviraston kanssa. Prosessilla on varmistettava, että kaikki viestintä, mukaan lukien ilmoitukset ja asiakirjat, hoidetaan viraston nimeämän digitaalisen itsepalveluratkaisun kautta. Prosessissa olisi myös määriteltävä, että kaikki tällainen viestintä on allekirjoitettava käyttämällä MitID Erhverv -digitaalista allekirjoitusta.